Fourwaves

Organizers

Create your event

This article introduces the event dashboard and its main sections.

Get familiar with the event dashboard

To edit the event status to make it published.

Publish an Event

How to clone an event on Fourwaves. Cloning an event is a quick way to reuse the structure of a past event without starting from scratch.

How to Clone an Event

This article shows how you can download statistics about your event and what they mean.

Downloads statistics about your event

Basics

This article explains how to set the time zone and how the dates are displayed on your event website for participants.

Define the event's reference timezone

This article explains how you can manage a mutilingual event on Fourwaves.

Manage a multilingual event

This article explains how to specify the event's acronym which dictates your event's url.

Define your event's acronym

An AI-powered feature to help you polish your event website and catch issues before your participants do.

Event Assistant

Event Settings

How to give access to other organizers to your event.

Add an Organizer to Your Event

Organizer Access

Link an event to a payment gateway in order to collect payments by credit card.

Link an event to a payment gateway

This article explains how the billing address field works during checkout and how you can guide participants to enter the correct company or institution name on their invoice.

Help Participants Enter the Correct Billing Information

This article explains how you can toggle on the invoicing payment method.

Activate payments by invoice

This article explains how you can edit the billing information and tax IDs displayed on the checkout page and on invoices.

Edit billing information and tax IDs

This article explains how you can create, edit and delete coupon codes.

Create, edit and delete coupon codes

Activate an option to pass the platform service fee to participants.

Pass Fourwaves service fees to participants

Setting Up Payments

This article explains how to add reviewers to your event.

Add Reviewer

This article explains how to set up reviews.

Customize reviews

This article explains how to share review results to authors and decide which fields are visible.

Share review results to authors

This article explains how to assign submissions to reviewers

Assign submissions to reviewers

Peer-review

Mass edit your submission and registration table entries.

Mass Edit

Show of hide certain columns of the data table to make data browsing more efficient.

Select Column Visibility

Generate personalized certificates for participants and presenters.

Generate Certificates

Data Tables

This article explains how you can edit the presentation types for your event (eg. Oral, Poster).

Create, edit and delete presentation types

This article shows how to change the decision status for your submissions.

Change the decision of one or more submissions

Decisions

This article explains how you can add, edit and delete pages and page groups that appear on your event website navigation menu.

Manage pages and page groups of your event website navigation menu

This article explains how you can add sponsor logos and other images in your website pages.

Add Images On Your Website Pages

This articles explains how to add sponsors logos on your event website.

Add Sponsor Logos on Your Event Website

You can crop and resize the images you uploaded on one of your pages.

Crop Images

This article explains how to add files in the pages of your website that participants can download.

Add Files In Your Event Website Pages

This article explains how to add a content block to display a list of people with a profile picture and a bio.

Add Speaker Photos and Bios on Your Event Website

This articles explains how you to specify the information visible on the participant and the presentation page.

Select what data is visible on the participant or presentation pages

This article explains how to add filters that appear on the presentations or participant list on your event website.

Add filters on the participant or presentation list

How to Add a Video to Your Event Website

Add a Banner to Your Event Pages

The home page header is the first thing visitors see when they land on your event website. You have the flexibility to tailor this section to match your event’s look…

Customize Your Home Page Header

Event Website

This article explains the basics of form building on Fourwaves.

Managing fields: adding, editing, and deleting

This article explain how you can structure your form using form sections.

Managing form sections

This article shows how you can add costs to your forms on Fourwaves.

How to Add Costs to Items on Your Forms

This article explains how you can charge taxes to items in your form.

Specify tax rules to costs in your forms

This article explains how you can make certain questions conditional to previous answers.

Add conditional form fields

This article explains how to limit the number of submissions or registrations for your event, and what happens when a cap is reached.

Set a Submission or Registration Limit

Form Management

This article summarizes how to customize registrations.

Customize registrations

This article explains how you can activate and manage the registration waitlist.

Manage the registration waitlist

The Forward Payment feature allows event organizers to send a payment request to a participant who can then complete the transaction later on their own

Forward Payment

Registrations

This article explains how an organizer can edit an existing registration.

Edit an existing registration

This article explains how you can add a participant and ignore the payment.

Add a participant and ignore payment

This article explains how to generate badges for your participants.

Generate Badges

This article explains how an event organizer can withdraw a registration and the repercussions.

Withdraw a registration as an organizer

This article explains how you can cancel or unselect an item that was already paid for by a participant.

Cancel a Paid Item

Common Registration Procedures

This article explains how to customize submissions.

Customize Submissions

Submissions

This article explains how to run a second submission round to collect revised abstracts or full papers from accepted submitters after the review phase.

Collect Abstract Revisions and Full Papers After Review

This article explains how submitters can edit their form passed the submission deadline.

Allow to edit submissions passed the deadline

This article explains how an organizer can edit a submission

Edit a submission

This article explains how you can export abstracts to Word.

Create an Abstract Booklet

This article explains how an organizer can withdraw a submission and the repercussions.

Withdraw a submission as an organizer

This article will explain how the "Not registered" flag is determined.

"Not registered" Flag in the Submission Table

Exporting Submission Data

Edit Submission Number in the Submission Table

Sharing Presentation Times with Presenters

Common Submission Procedures

This article explains how you can add sessions to build your schedule.

Add Sessions to Your Schedule

This article explains how you can create rooms and assign them to your sessions.

Create rooms and assign them to sessions

This article explains how you can add submitted presentations in your schedule.

Add presentations in your schedule

This article explains how to schedule presentation times within your session.

Set presentation times

This article explains how to do a mass export of your event schedule.

Schedule Mass Export

Tags let you categorize your sessions so participants can easily filter the schedule and find what interests them most.

Creating and Using Tags on Sessions in the Schedule

Fourwaves allows you to associate livestream links with rooms in your schedule so participants can easily join online sessions during your event. This is especially useful for hybrid or fully…

Creating Livestream Links

Schedule

Virtual Platform

This article explains how you can do a virtual poster session practice so everyone knows what to expect.

Set up a virtual poster session practice

This article explains how to activate the virtual poster sessions at your event.

Set up virtual poster sessions

Virtual Poster Sessions

This article explains how to send mass emails.

Send Mass Emails

This article explains what the email communication statuses mean.

Email communication status meaning

Choosing specific recipient types such as submitters, presenters, or non-presenting authors when sending emails from the Submission tables.

Select recipients for submission emails

Email Communication

This article explains how to refund a participant's transaction.

Refund a transaction

This article explains how to view and download invoices from the event dashboard

View and Download Invoices

Refund a Specific Item

Transactions

Large events are often organized by tracks. A track usually represents a theme, topic, or even a presentation type.

Manage Tracks

Tracks

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