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Managing fields: adding, editing, and deleting

This article explains the basics of form building on Fourwaves.

Registration and submission forms have at least 3 mandatory fields:

  1. First name

  2. Last name

  3. Email

You can add any number of additional fields following the instructions below.

Add a field

  1. In the organizer panel, navigate to your form.

  2. Click Add field.

Field type picker: Short answer, Long answer, Single select, Multi select, Dropdown, Instructions, File upload, Country list

There are 7 common field types across all forms:

  1. Short answer. For short, single-line text answers.

  2. Long answer. For longer text answers that may require multiple lines.

  3. Single select. For multiple-choice questions where participants can select only one option (radio buttons).

  4. Multi select. For multiple-choice questions where participants can select one or more options (checkboxes).

  5. Dropdown. For multiple-choice questions where participants select one option from a dropdown menu.

  6. File upload. Allows participants to upload a file. You can choose which file types are accepted: all file types, images (PNG, GIF, or JPG), PDF documents, or Word documents (.doc or .docx).

  7. Instructions. Not an input field, but a block of text that can be added to the form to provide information or instructions to participants.

Registration and submission forms also offer Country list, a dropdown menu that allows participants to select their country.

Some forms also include form-specific field types. Submission forms offer Poster, Figures, Slides, Video and Tracks (one of each per form), and review forms offer Score. Submission forms also come with the submission title, authors and abstract fields.

Note: The Video and Tracks fields are available with the Pro plan. The Tracks field also requires tracks to be created first.

Field settings

You can click the Edit icon to edit a field. This will open a side panel where you will see different options:

  • Label. The text the participant sees for this question. This is the public name of the field itself.

  • Description. An additional text box to specify instructions.

  • Short label. It is used to identify the field in a short, concise format. It displays for example in your data table, on receipts or sometimes on the event website.

  • Mandatory. Determines if the participant must select a value for this field.

  • Hidden field. Hides a specific field from the registration form. It is only visible to organizers.

Field side panel with the Label, Mandatory and Hidden field settings

Multiple choice options settings

For Single select, Multi select and Dropdown fields of registration and submission forms, you can edit additional parameters for each option of those questions.

  • Limit quantity. Determine if there's a maximum number of times this option can be selected.

  • Availability period. Determine a start and end date outside which the option can't be selected. You can specify a start date only, an end date only or both. In the example below, the Researcher option is available until Sept. 1st 2024.

Option settings with Limit quantity set to 25 and an Availability period ending September 1, 2024

Note: You can't delete the last 2 options of a Single select field, because a radio button group with one option isn't accessible. For Multi select and Dropdown fields, you can't delete the last option.

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