The submission form is generally used to collect abstracts or papers to be presented at the event.
Access the submission form
Go to Submission > Form to access the submission form.
Manage content on system pages
On system pages like Submissions, content is managed using banner buttons displayed within an iFrame.
Edit the submission form
You can add any field you like to your form to collect all the necessary information.
See the form management section for more details.
The mandatory first name, last name, and email fields correspond to the submitter.
Submission-specific fields
Title (mandatory)
Used as the title of the submission. It appears, for example, as the presentation title on the event website where presentations are listed.
Authors
Used to collect the list of authors or contributors. Submitters can add multiple authors, each with one or more affiliations.
At least one author must be marked as the presenter (displayed underlined). The authors and their affiliations appear under the title on the presentation page of your event website.
Abstract (mandatory)
Used to collect the abstract. You can set a maximum number of words and decide if bold, italic, or underlined text is allowed.
Tracks (optional)
If your event uses the Tracks feature, you can add a Tracks field to your submission form.
This allows submitters to specify the track(s) their submission belongs to.
You can decide whether submitters can select only one track or multiple tracks.
This information helps filter presentations by track on the event website and assists reviewers or track chairs in managing submissions specific to their track.
Poster (optional)
Accepts image files (.jpg, .jpeg, .png) and PDFs, up to 100 MB. Participants can zoom in/out of the poster.
Figures (optional)
Accepts multiple image files (.jpg, .jpeg, .png) of up to 100 MB each, with optional titles and descriptions.
Slides (optional)
Accepts .ppt and .pptx files up to 100 MB. The slides are shown on the presentation page with the embedded PowerPoint viewer, which only displays files up to 10 MB. For larger files, use a custom file upload field (note that these will not display directly on the website).
Video (optional)
(Paid feature) Allows collection of .mp4 files up to 1 GB, embedding a video player directly on the presentation page.
How to collect track or topic information
If you prefer not to use the Tracks field, you can still ask for track or topic information by adding a Single select or Multi select field, depending on whether you want to allow one or multiple answers.
This helps participants filter presentations and lets you assign submissions to specific reviewers.
Make registrations mandatory to submit
You can require participants to register before submitting. They must use the same email for both forms.
To enable this:
Go to your submission form.
Click Settings.
Toggle on Registration is mandatory before submitting.
Change the submission period
Go to your submission form, click Settings, and change the submission period.
Example: Participants can submit from Jan 1 2024 00:00 to Apr 1 2024 23:59.
Allow multiple submissions per submitter
Go to your submission form, click Settings, and toggle on Participants can submit more than once to allow multiple submissions under the same email address.
Manage multiple deadlines
If your event has different deadlines (e.g., oral submissions close earlier than posters):
Add a Single select or Multi select field asking for the presentation type.
Edit the option (e.g., Oral) and enable Availability period.
Set an end date (e.g., Mar 1 at midnight).
