As an organizer, you use the submission form to collect the abstracts or papers that participants present at your event. If you want to submit to an event, see Submit to an event.

Go to Submission > Form to access the submission form.

In the Website section of the event dashboard, you can't add content to the submission form page. A banner on its preview shows This page can't be edited directly. To edit the form, click Edit form in this banner.

You can add any field you like to your form to collect all the necessary information.
​See the form management section for more details.

The mandatory first name, last name, and email fields correspond to the submitter.

Title (mandatory)
Used as the title of the submission. It appears, for example, as the presentation title on the event website where presentations are listed.

Authors
Used to collect the list of authors or contributors. Submitters can add multiple authors, each with one or more affiliations. The Affiliations wording is fixed. You can't rename it.

At least one author must be marked as the presenter (displayed underlined). The authors and their affiliations appear under the title on the presentation page of your event website.

Abstract (mandatory)
Used to collect the abstract. You can set a maximum number of words and decide if bold, italic, or underlined text is allowed.

Tracks (optional)
If your event uses the Tracks feature, you can add a Tracks field to your submission form.

This allows submitters to specify the track(s) their submission belongs to.

You can decide whether submitters can select only one track or multiple tracks.

This information helps filter presentations by track on the event website and assists reviewers or track chairs in managing submissions specific to their track.

Accepts image files (.jpg, .jpeg, .png) and PDFs, up to 100 MB. Participants can zoom in/out of the poster.

Accepts multiple image files (.jpg, .jpeg, .png) of up to 100 MB each, with optional titles and descriptions.

Accepts .ppt and .pptx files up to 100 MB. The slides are shown on the presentation page with the embedded PowerPoint viewer, which only displays files up to 10 MB. For larger files, use a custom file upload field (note that these will not display directly on the website).

Allows collection of .mp4 files up to 1 GB, embedding a video player directly on the presentation page.

If you prefer not to use the Tracks field, you can still ask for track or topic information by adding a Single select or Multi select field, depending on whether you want to allow one or multiple answers.

This helps participants filter presentations and lets you assign submissions to specific reviewers.

You can require participants to register before submitting. They must use the same email for both forms.

To enable this:

Go to your submission form, click Settings, and change the submission period.

Example: Participants can submit from Jan 1 2024 00:00 to Apr 1 2024 23:59.

Go to your submission form, click Settings, and toggle on Participants can submit more than once to allow multiple submissions under the same email address.

If your event has different deadlines (e.g., oral submissions close earlier than posters):

The submission form closes for all options at the end of the submission period. An Availability period can't keep an option open after this date. After the To date of an option, participants can't select this option.

The submission and registration form pages ask visitors to sign in or create a Fourwaves account. Visitors see the form only after they sign in. No setting turns this off.

To share information before visitors sign in, put it on a normal page of your event website, such as a "Submission guidelines" page.