It's possible to withdraw a submission instead of deleting it. This has the advantage of keeping the submission in your records instead of permanently removing it, and to provide a reason for the withdrawal.
How to withdraw a submission
An event organizer can withdraw a submission from the event dashboard.
Go to Submission > Submissions and click on a submission from the list.
Click Withdraw from the section on the right.
You can provide a reason (optional) which will be shared in the notification email sent to the submitter and visible in the submission details page for your records.
Email notification
All authors including the submitter will receive a notification email when their submission is withdrawn with the withdrawal reason.
Repercussions of a withdrawn submission
If the submission is in a session, it will remain visible on the online program and the program export, but marked as withdrawn. It can be removed manually from the session if needed.
The withdrawn submission will not display in the presentation list on the event website or in the virtual poster hall.
The withdrawn submission will be ignored if inadvertently selected during an assignment to reviewers.
A withdrawn submission will be included in the mass emails if selected.
A withdrawn submission will be included in the booklet export if selected.
A withdrawn submission will be included in the poster board tag generation.
A withdrawn submission no longer counts toward your event's submission limit (the maximum number of submissions set for the event). Withdrawing frees up a spot.
A withdrawn submission still counts toward your organization's global submission limit, which comes with your Fourwaves plan and covers all of your organization's events. This limit counts every submission created during the current 12-month period of your plan, including withdrawn and deleted ones.
Any reviews associated with the submission will be deleted.
Undo a withdrawal
You can't undo a withdrawal from the dashboard. The submission keeps the Withdrawn status, even if you change its decision or add it to a session.
To reinstate a withdrawn submission, contact support@fourwaves.com. Include the event name and the Submission number.