The Word document can be customized with the fields you need.
Go to Submission > Submissions.
You can filter submissions if you only want to export a subset.
Click on Actions > Generate booklet.
Choose the fields you want to export, then click Next.
Images uploaded in the Figures field of your submission form can also be exported and will appear in the Word document.
Choose the authors to include in the author index, then click Next.
Choose how to group and sort the submissions, then click Save to download the booklet.
Author’s index
The export includes an Author’s index, which lists authors alphabetically by last name along with their associated submission number(s).
You can choose to include:
All authors
Presenters only
Grouping
In the Format step, you can choose how to group submissions in the Word export. Grouping options include:
Do not group
Any Single select, Multi select or Dropdown field from your form (e.g. Presentation Type, Topic, etc.)
Sessions
Days
Sorting
You can also choose how to sort submissions within each group with Sort by. The booklet follows this order, not the order of the submissions table. Sorting options include:
Submission number
Submission title
Presentation time
Presenter last name
Customize the booklet styles in Word
The generated Word document uses predefined Word styles for the different parts of the booklet. This makes it easy to change the formatting of the entire document at once. For example, you can:
Make all presenters bold
Change the size of all submission titles
Change the font used for affiliations
Adjust paragraph spacing or line spacing
Change the formatting of section or group titles
Instead of editing each submission individually, simply modify the corresponding style in Word. All text using that style will update automatically throughout the document.
The following styles are used:
Content | Word style |
Author list | Booklet authors |
Affiliations | Booklet affiliations |
Presenting authors | Booklet presenter |
Non-presenting authors | Booklet non-presenting author |
Abstract text | Booklet abstract |
Field labels | Booklet field label |
Field values | Booklet field value |
Group titles | Booklet group title |
Author index entries | Booklet index authors |
Author index title | Booklet index title |
Submission titles | Booklet submission title |
For figures, the figure title uses Booklet field label and the figure description uses Booklet field value.
How to modify a style in Word
Open the Styles panel in Word.
Find the style you want to change, for example Booklet submission title.
Right-click the style and select Modify.
Change the font, size, bolding, spacing, or other formatting.
Save the changes.
Every part of the booklet using that style will update automatically. This lets you quickly customize the appearance of the entire booklet without editing each submission individually.