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Exporting submission data

The Submission Export tool allows you to download a complete Excel file of all submissions collected through your event’s submission form. This is particularly useful for reporting, program building, or offline analysis. You can re-export submissions at any point to get the latest updates

How to export submissions

  1. Go to Submission > Submissions

  2. Click the Actions button in the top right

  3. Select Export as Excel

  4. A .xlsx file will be generated and downloaded to your computer

Actions menu open with Export as Excel highlighted

What’s included in the export?

The exported file contains three sheets, each offering specific insights into your submission data:

Excel file tabs: Export, Authors and Presentations

1. Export sheet

  • Contains one row per submission

  • Includes all data collected via your submission form (e.g., submitter contact information, title, presentation type, abstract content, custom questions)

  • Shows metadata like submission status and submission ID

  • Shows two date columns:

    • Creation date: the date and time the submitter sent the submission

    • Update date: the date and time of the last change to the submission. This column is empty if nobody changed the submission.

  • Shows dates in the time zone of your event. The column name shows its UTC offset, for example Creation date (UTC -04:00).

2. Authors sheet

  • Lists all authors connected to each submission

  • Each row corresponds to one author per submission

  • Includes:

    • Details such as name, email, affiliation, and author order

    • Registration status (whether the author has registered for the event)

    • Presenter status (whether the person is marked as a presenter)

Note: If a submission has no authors listed, a row with empty fields will still appear for that submission in the Authors sheet.

3. Presentations sheet

  • Includes:

    • Abstract ID

    • Submission title

    • Session name

    • Room name

    • Session time

How do I know when a submitter added a file?

The export doesn't show the upload date of each file. Use the date columns of the Export sheet:

  • If the submitter added the file when they submitted, see the Creation date column.

  • If they added the file later, see the Update date column. This date changes each time someone changes the submission.

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