Step 1: Go to the Submissions table
In your event dashboard, go to Data > Submissions.
Select the submissions you wish to assign using the checkboxes.
Tip: Use filters to narrow down the list of submissions to a specific topic if you want to assign them to reviewers specialized in that topic.
Then click Assign reviewers.
Step 2: Select reviewers
Choose the reviewers you’d like to assign to the selected submissions, then click Next.
Step 3: Choose the assignment method
Manual Assignment
Use this option when you want full control over which reviewers are assigned to which submissions.
All selected reviewers will be assigned to all selected submissions.
Automated Assignment
Use this option to quickly assign reviews based on your predefined reviewer limits.
Reviewers are assigned automatically until the required number of reviewers per submission is reached.
Track Matching Mode
Define how the system should handle reviewer assignments across tracks.
Force Track Match: Reviewers will only be assigned to submissions within their assigned tracks.
Try to Match: The system will prioritize assigning reviewers to submissions in their own tracks, but will allow cross-track assignments if needed to meet reviewer limits.
Ignore Track Matching: Reviewers can be assigned to any submission, regardless of track.
Step 4: Notify reviewers (optional)
You can choose to notify reviewers by email right after assigning them.
The email will tell each reviewer how many submissions were assigned and include a link to access their reviews.
Limit reviewer workload (optional)
To prevent overloading reviewers, you can limit how many submissions each reviewer can receive:
Toggle Limit reviewer workload on.
Enter the Max reviewer workload, which is the total number of reviews a reviewer may be assigned for this event.
When this option is enabled, the system will stop assigning submissions to a reviewer once they reach this maximum, even if more submissions are available.
Tip: You can always notify reviewers later when all assignments are done.
To do so, go to Data > Reviews, select all reviews, and send a mass email to the reviewers.