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Assign submissions to reviewers

This article explains how to assign submissions to reviewers

Step 1: Go to the Submissions table

In your event dashboard, go to Submission > Submissions.
Select the submissions you wish to assign using the checkboxes.

Submissions table with an arrow on the select-all checkbox and the Filters button highlighted

Tip: Use filters to narrow down the list of submissions to a specific topic if you want to assign them to reviewers specialized in that topic.

Then click Assign reviewers.

Four submissions selected in the Submissions table with the Assign reviewers button highlighted

Step 2: Select reviewers

Choose the reviewers you’d like to assign to the selected submissions, then click Next.

Assign reviewers window at the Reviewers step with a search bar and reviewer checkboxes

Step 3: Choose the assignment method

Manual
Use this option when you want full control over which reviewers are assigned to which submissions.

All selected reviewers will be assigned to all selected submissions.
​

Automated
Use this option to quickly assign reviews. Enter the Required number of reviewers per submission.

Reviewers are assigned automatically until the required number of reviewers per submission is reached.

Tracks matching mode
With Automated, define how the system should handle reviewer assignments across tracks. This option requires the Pro plan.

  • Force track match: Reviewers will only be assigned to submissions within their assigned tracks.

  • Try to match: The system will prioritize assigning reviewers to submissions in their own tracks, but will allow cross-track assignments if needed to meet reviewer limits.

  • Ignore track matching: Reviewers can be assigned to any submission, regardless of track.

Automated assignment method with the Required number of reviewers per submission and the Tracks matching mode options

Step 4: Notify reviewers (optional)

You can choose to notify reviewers by email right after assigning them.
The email will tell each reviewer how many submissions were assigned and include a link to access their reviews.

Limit reviewer workload (optional)
To prevent overloading reviewers, you can limit how many submissions each reviewer can receive:

  • Toggle Limit reviewer workload on.

  • Enter the Max reviewer workload, which is the total number of reviews a reviewer may be assigned for this event.

When this option is enabled, the system will stop assigning submissions to a reviewer once they reach this maximum, even if more submissions are available.

Settings step with Limit reviewer workload turned on and Max reviewer workload set to 3

Tip: You can always notify reviewers later when all assignments are done.
To do so, go to Peer review > Reviews, select all reviews, and send a mass email to the reviewers.

Change or undo an assignment

Can I reassign a submission to other reviewers?
​Assign reviewers only adds reviewers. It does not remove reviewers who are already assigned. If you select a submission and choose other reviewers, the new reviewers are added to the existing ones.

To replace a reviewer, delete the review first, then assign the submission again:

  1. Go to Peer review > Reviews.

  2. Search for the reviewer by name or email, or filter the table.

  3. Select the reviews you want to remove.

  4. Click Delete.

  5. Type DELETE to confirm, then click Delete.

  6. Go to Submission > Submissions, select the submissions, and click Assign reviewers again.

Deleting a review does not delete the submission. It only removes that reviewer's assignment.

Warning: If the reviewer already completed the review, deleting it also removes that evaluation.

This is also how you undo a random assignment. Delete the reviews you don't want, then assign again.

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