You can mass email registrants, submitters and reviewers from Fourwaves.
Note: mass emails are available from the Essential plan.
Go to the corresponding table in the event dashboard. For example, Submission > Submissions to email submitters.
Select recipients
Use filters or the search bar to find a list of recipients. For instance, filter submissions to list those accepted for poster.
Select individual recipients or the whole list using the top checkbox. You can click Select all X to select participants from all pages.
Click Contact.
Write and send the email
For submissions, choose the Recipients (required): Submitters, Presenters and/or Non-presenting authors.
Write a Subject and a Message.
Insert variables to personalize each email (more info below).
Add an Attachment if needed (one file, up to 100 MB).
Click Next, check the number of recipients, then click Send.
Insert variables
You can click on Variables to insert variables that will personalize each email. Variables display their short label value.
Email variables by table
When sending an email from each table, you can use the variables below along with any information collected on the corresponding form.
Variables common to all tables
Event name
Event start date
Event end date
User profile link
Table-specific variables
Submission Table
Event website link
Submission number
Submission form link
First name
Last name
Submission title
Presentation time and room
Registration Table
Event website link
Registration form link
First name
Last name
Review Table
Reviewer first name
Reviewer last name
Reviewer dashboard link
Note: Users must be logged in to their Fourwaves account to access these links.