Rooms correspond to a physical location in the venue. Because rooms can be linked to a livestream link or say, a Zoom meeting, rooms can also be virtual.
Create a room
Edit a session of your schedule and scroll down to Room.
Click Create new room.
Enter the room's name.
You can also specify if this room is linked to a livestream (see below).
Click Save.
Livestream links
Each room can be linked to a livestream. For example, if you have a hybrid meeting and you're livestreaming from Room A, provide a Zoom link or any other livestreaming platform. Participants from home will be able to click on the link from the Schedule and join the livestream.
There are 4 livestreaming options:
None. No livestream for this room.
External platform. Choose this option if you want participants to be redirected outside of Fourwaves when clicking on the room for example on a platform like Vimeo, Zoom, Youtube Live, Cisco Webex. Provide the URL in the External link section. For example, https://us02web.zoom.us/j/123456 will open Zoom on the participant's device outside of Fourwaves.
Zoom embed. Specify the Zoom meeting ID and the passcode. This will bring the participant to a room on Fourwaves where the Zoom meeting is embedded. See this article for more information on the Zoom embed.
Virtual Poster Session. Virtual poster sessions will be activated during this session (see this article).
Assign rooms to your sessions
Once a room is created, you can reuse the same room on multiple sessions.
Edit a room
You can edit a room at any time:
Edit a session that uses this room.
Click on the pencil icon.
Change the room's information and click Save.
Delete a room
To delete a room:
Edit a session that uses this room.
Click on Delete.
