Note: the Committee page is available with the Pro plan. The Track Chair role is offered only when tracks management is part of your plan.
Role types
Organizer
The organizer is the highest role level in an event and has access to all edit and action permissions for the event.
Program Chair
A Program Chair manages the submissions, peer review and program of the event. For everything they can see and do, see Program Chair.
Track Chair
A Track Chair manages the submissions, reviews and sessions of the tracks assigned to them only. For everything they can see and do, see Track Chair.
Organizer and Track Chair at the same time
A person doesn't need the Organizer and Track Chair roles at the same time. The Organizer role already includes every permission of the Program Chair and Track Chair roles, for all tracks.
How to add a new organizer
Go to Settings > Committee.
Click Add.
Enter the email address(es) of the members you wish to add.
Select the Role.
For a Track Chair, select one or more Tracks.
Click Add.
The new member will receive an invitation email with a link to access the event dashboard.
Additional information
There is no restriction on the number of organizers, program chairs, or reviewers that can be added to an event.
You can add multiple email addresses separated by a comma, semicolon, space, or line break.
A user’s role can be changed at any time using the pencil icon.
A user can be removed at any time using the trash icon. You can't remove yourself.
A person you added doesn't appear in the committee
A person you add doesn't appear in Settings > Committee when they are an administrator of your organization. An administrator already has organizer permissions on every event of the organization, so Fourwaves doesn't add a committee role. You still see the success message, and the person still receives the invitation email.
The Organization admins tab of the organization's Users page lists the administrators. See Add administrators to your organization.
A committee member didn't get the invitation or can't sign in
When you add a committee member, Fourwaves sends them an invitation email right away. The sender is Fourwaves (no-reply@fourwaves.com). The subject is You've been added as an organizer, You've been added as a program chair or You've been added as a track chair. The email is in the language you use in the dashboard. Its Go to dashboard button opens the event dashboard.
In Settings > Committee, a person whose account Fourwaves created when you added them shows as Account pending activation until they activate it. A person whose name Fourwaves already has shows that name, even before they activate.
The email is in the spam folder
Ask the person to search their inbox and their spam or junk folder for an email from no-reply@fourwaves.com.
The email address is wrong
Check the email address in Settings > Committee. If it's wrong, remove the person with the trash icon. Then add them again with the correct email address. The person must sign in with the email address that you added.
The person needs the invitation again
The Committee page has no button to resend the invitation. To send it again, click Add and enter the same email address with the same role. Fourwaves sends a new invitation email, and the person's access stays the same.
The person has no Fourwaves account
If no Fourwaves account uses this email address, Fourwaves creates one when you add the person. The Go to dashboard button then asks them to activate their account first, as shown in Create or activate your Fourwaves account. The link is valid for 30 days. If the person clicks it after 30 days, Fourwaves sends a new link to the same email address.
The person can't sign in
For help with passwords and sign-in, see Trouble signing in?.