As an organizer, you can create a submission on behalf of a submitter and edit any submission at any time. You can also upload presentation material for submitters. This is useful for invited or keynote speakers who never submitted an abstract, late submissions, and authors who can't access their submission.
Create a submission on behalf of a submitter
You add a submission from the event dashboard, which opens the submission form on the event website. As an organizer, you can do this even after the submission deadline.
In the event dashboard, go to Submission > Submissions.
Click Actions > Add. If there are no submissions yet, click Add below the empty table instead. The submission form opens with empty submitter fields.
Fill out the form with the submitter's information. Use the submitter's email address from their registration.
Upload any presentation material (poster, slides, figures or video) if you already have it.
Submit the form. If you see Using a different email?, click Continue. You can still edit the submission later.
Note: Two settings in Submission > Form > Settings can block your submission:
Participants can submit more than once is off and the submitter already has a submission. The form shows A submission already exists for this email address. Edit their submission instead, or turn the setting on.
Registration is mandatory before submitting is on and the submitter isn't registered. The form shows The user is not registered for the event. Register the submitter first, or turn the setting off.
Tip: When the email on the submission matches the submitter's registration, the submission is linked to that registration. If the emails don't match, the submission may show the Unregistered presenter flag in the Submissions table.
Every submission you add counts toward your organization's plan limit, as You've reached your submission limit explains.
Keynotes and invited speakers
Invited speakers who didn't go through the call for abstracts can still have a presentation page with their slides or video. Either create a submission for them as described above, or ask them to submit through the form.
To register a speaker without charging them, see Add a participant and ignore payment.
Edit an existing submission
You can edit any submission, even after the deadline:
In the event dashboard, go to Submission > Submissions.
Find the submission using the filters or the search bar.
Click Quick view to open the side panel.
Click Edit submission.
From the submission form, you can update any field and upload files for the submitter, such as their poster or slides. File requirements are listed in How to upload presentation material ahead of the event.
To tell the submitters about your changes, select the submission in Submission > Submissions and click Contact. Choose the Recipients (Submitters, Presenters, Non-presenting authors, or several of them), then send them an email.
Let submitters edit their own submission after the deadline
To let submitters edit their own accepted submission after the deadline, see Let submitters edit accepted submissions after the deadline.
Check the registration link
If a submission shows the Unregistered presenter flag, see "Unregistered presenter" flag in the submission table to find out which registrations Fourwaves checks.
Withdraw instead of delete
If a submission should no longer be presented, withdraw it instead of deleting it. It then stays in your records. See Withdraw a submission as an organizer.