When you have added submissions to sessions in your program, you can easily share presentation time(s) and the associated room with presenters by email.
How it works
Fourwaves provides built-in email variables that automatically pull scheduling information from your program. When you use these variables in an email, each presenter receives the presentation time(s) and room linked to their submission.
This ensures the information is accurate and personalized, without any manual edits.
How to send presentation times by email
Go to Event Data → Submissions.
Apply any filters you need (for example, accepted submissions only).
Select the submissions you want to contact.
Click Contact.
Write your email message.
Insert the presentation time and room variable using the variable dropdown.
Send the email.
What presenters will receive
Presenters will see their presentation details directly in the email, for example:
Tuesday, June 10, 9:30–9:45, Room A-203
If a presenter has multiple presentation times, they will all appear in the email, comma-separated, for example:
Tuesday, June 10, 9:30–9:45, Room A-203, Wednesday, June 11, 14:00–14:15, Room B-101
Important notes
If a submission has not yet been added to a session, no presentation time or room will appear in the email.
Make sure your schedule is finalized before sending emails to avoid confusion.
You can resend the email at any time if changes are made to the program.