The Zoom embed in the Virtual Platform allows participants and presenters to stay on Fourwaves during a livestream session. The Zoom embed room has a live chat and Q&A as well so participants can interact during the livestream.
Create the meeting in Zoom
Log in to your Zoom account and click Schedule a Meeting.
You can give a name and a description (optional).
Choose the Date and Duration. Note that you can still start or end your meeting at a different time then the one indicated here.
Make sure Registration Required is unchecked.
For the Meeting ID, select Generate Automatically.
Security Settings:
Check the box Passcode and enter a passcode.
Uncheck Waiting Room, unless you want to accept participants that join.
Uncheck Required authentication to join.
We recommend to check Allow participants to join anytime, allowing them to join the meeting before the start of the session and also to mute participants upon entry.
Make note of the Meeting ID and Passcode.
Set Up the Zoom Room on the Platform
To set up a Zoom room, refer to this article for instructions. It provides guidance on creating a session, selecting "Zoom embed" as the live stream type, and entering your Meeting ID and Passcode.
Choose One of Two Ways to Host the Meeting
Option A: Manage Everything in the Zoom App
Start the meeting in your Zoom app (as the Host).
Participants who join from the platform will appear in your Zoom participants list.
All host controls (screen sharing, muting participants, making co-hosts, etc.) are accessed in the Zoom app.
Note: If you’re hosting through the Zoom app, you won’t directly see or manage the platform’s chat or Q&A section—unless you also log into the platform (for example, as a moderator).
Option B: Manage the Meeting Through the Fourwaves Virtual Platform
Enable “Allow participants to join anytime” in Zoom
As mentioned above, when creating the Zoom meeting in Zoom, make sure to select "Allow participants to join anytime".
Claim Host Status in the Live Stream
When you enter the session on the platform, you’ll see an option to “Claim Host." See this article for more details.
Tips and Additional Considerations
Co-hosting: You can assign co-hosts through either the Zoom app (Option A) or by claiming host status on the platform (Option B).
Webinar Mode: If you’re using Zoom Webinar instead of Zoom Meeting, the experience will differ (e.g., you can enforce mic/camera off for attendees).
Platform Engagement: If you’re hosting through Zoom (Option A) and you want to monitor platform chat or Q&A, have a moderator or a second device logged into the platform.
Removing Attendees: As Host, you can remove participants from the meeting (kick them out) either via the Zoom app or through the platform if you have claimed Host there.
Test Before Going Live
Always do a quick test session to verify that Zoom is correctly embedded and that you have all the controls you need.
Make sure to check your audio, video, and screen-sharing functionality both in the Zoom app and/or on the platform, depending on your chosen method.