After the review phase, you may want to collect revised abstracts or full papers from accepted submitters. Fourwaves allows this using the “Submissions can be edited once accepted” setting.
Typical workflow
Open the submission period and collect initial abstracts
Run the review process and assign decisions
Enable editing for accepted submissions
Notify accepted submitters to update their submission
Enable Post-Acceptance Editing
Go to Website Pages > Submission.
Click Settings.
Toggle on Submissions can be edited once accepted.
Once enabled, submitters whose submissions have been accepted will be able to log in and edit their submission.
Accept Submissions First
Editing is only available for accepted submissions.
To assign decisions:
Go to Data > Submissions
Use the decision tools to mark submissions as accepted
Make sure you have at least one presentation type configured.
Refer to the Decisions section for more details on assigning outcomes.
Collecting Full Papers
If you want to collect a full paper or extended abstract as a separate file:
Go to Website Pages > Submission
Open the form editor
Add a File Upload field (for example, “Full Paper” or “Revised Abstract”)
Set the field as optional to keep the original abstract intact
Save the form
Accepted submitters will see this new field when they log in to edit their submission.
Notifying Submitters
Contact submitters directly through Fourwaves via the Submission table.
Steps
Go to Data > Submissions
Filter by Accepted submissions
Select the relevant submissions
Select Contact to contact them
Include instructions to revise their abstract or upload their full paper
Add the variable %SUBMISSION_FORM_LINK% to provide direct access to their submission